TCGA By-Laws and Constitution

ARTICLE I – Name, Form of Organization, and Purpose:

1.1 Name. The name of the organization is the Triple Cities Golf Association, Inc. (TCGA).

1.2 Non-profit and tax-exempt status. The Corporation is organized as a non-profit corporation under New York State Not-for-Profit Corporation Law.

1.3 Members. Golf clubs and/or country clubs within the Counties of Broome, Otsego, Cortland, Chenango, Tioga, Delaware, Susquehanna County of the Commonwealth of Pennsylvania and Bradford County of the Commonwealth of Pennsylvania shall be eligible provided the following:

  1. It regularly conducts official TCGA events. An event may include Regular, Junior, or Senior competitions.
  2. It pays the annual dues as determined by the Board of Directors.

1.4 Dues. Annual dues of members shall be $100.00 per year, which are to be paid by June first. Dues paid later are not prorated.

1.5 Purpose.

  1. To encourage and promote golfing activities of people in the Southern Tier of New York and surrounding communities.
  2. To formulate rules governing tournaments and other competitions and the conduct of competitions among the members and others, to participate in the formulation of rules governing tournaments and other competitions among the members and to cooperate with the New York State Golf Association and the United States Golf Association.
  3. To cooperate with other organizations in the establishment of rules and conduct of golf competitions.
  4. To exercise jurisdiction over activities carried on by the members and to enforce the by-laws and rules of the Association upon members who are subject to its jurisdiction.
  5. To promote the best interests, the competitions, and good fellowship of golf throughout the Southern Tier and surrounding communities.

ARTICLE II – Officers:

2.1 Officers. There shall be a President, a Vice-President, and a Secretary-Treasurer.

2.2 Election. The members shall elect the officers.

2.3 Terms. The officers shall serve a term of at least four years, or until they succeed themselves, or until their successors are elected.

2.4 Succession. The Board shall present a qualified list of candidates for election as the Officers at the appropriate annual meeting. It shall take a majority vote of the members to have a candidate elected. In the event of a tie, the majority vote of the Board of Directors shall decide.

2.5 Removal. It shall take a vote of 75% of the members at the annual meeting to impeach and remove an elected officer.

2.6 Inability to serve. If an elected officer is unable to complete the four-year term the Board of Directors will appoint a person to act in that capacity until the next annual meeting. At the next annual meeting a candidate shall be elected as stipulated in Section 2.4, but whose term will only run for the duration of the unexpired term.

ARTICLE III – Directors:

3. Directors. The Board of Directors shall consist of five persons. The President, Vice-President and Secretary-Treasurer shall be members of the Board. The two other Board members shall be elected by the voting members and shall serve two-year terms.

ARTICLE IV – Executive Committee:

4.1 Executive Committee. The Executive Committee shall consist of the Officers. The President shall be chairman of the Executive Committee. The Executive Committee shall direct the affairs of the Corporation between annual meetings.

4.2 Executive Meetings. The Executive Committee shall meet at the request of the President and two members shall constitute a quorum.

4.3 Duties.

  1. President. The President shall chair all meetings or appoint a delegate, who shall be the Vice-President unless the Vice-President is unable to attend. The President shall also be at least an ex-officio member of all committees.
  2. Vice-President. In absence of the President, the Vice-President shall perform the duties of the President. He shall also keep full records of the golf competitions.
  3. Secretary. The Secretary shall keep the minutes of all meetings of the Corporation and the Board of Directors. He shall also keep a Membership Roll and assist the Vice-President in keeping full records of the golf competitions.
  4. Treasurer. The Treasurer shall collect all revenues and make all disbursements for the Corporation. He shall submit a written report of all receipts and expenditures during the year at the Annual Meeting.

ARTICLE V – Annual Meeting:

5.1 Annual Meeting. The annual meeting for the corporation will be held on or before November fifteen of each year. At least ten written days’ notice shall be given to the members.

5.2 Other Meetings. Other meetings held by the Corporation shall be held at such a time as designated by the President. At least five written days’ notice shall be given to the members.

5.3 Voting. Each member is entitled to one vote on any matter that comes to the floor. Representation of five members shall constitute a quorum at annual and other meetings.

5.4 Proxies. Proxies shall not be recognized.

ARTICLE VI – Association Affairs:

6.1 The control and management of the Corporation, its affairs, and its competitions shall be entrusted to the Executive Committee.

6.2 The Executive Committee shall be empowered to discuss and act upon all matters on behalf of the corporation during the periods between the annual meetings.

6.3 The Executive Committee shall meet at the request of the President and two members will constitute a quorum.

6.4 The Executive Committee may act without a meeting provided the resolution or matter to be acted on is provided to all members of the Executive Committee.

ARTICLE VII – Dues and Other Income:

7.1 Dues. The Executive Committee shall determine the annual dues of members and the entry fees for all competitions.

7.2 Income. Income and receipts from dues, competition entries, and other sources of income shall be used for prizes, awards, scholarships, administration, and other expenses as authorized by the Executive Committee.

ARTICLE VIII – Committees:

8.1 Committees. The President shall appoint Committee Chairman as may be necessary to carry out the duties of the Corporation. The following are permanent committees: Junior Golf; Senior Golf; and Scholarship.

8.2 Junior Golf. The Junior Golf Committee shall be responsible to schedule and conduct all official TCGA Junior competitions.

8.3 Senior Golf. The Senior Golf Committee shall be responsible to schedule and conduct all official TCGA Senior competitions.

8.4 Scholarship. The Scholarship Committee shall solicit applications for scholarships, review academic records, interview prospective recipients, and present their recommendations to the Executive Committee for approval.

8.5 Ad Hoc. The President may appoint ad hoc committees that are temporary and are assigned for a specific purpose.

ARTICLE IX – Competition Rules:

9.1 All competitions shall be conducted in accordance with the U.S.G.A. Rules of Golf and with local rules as published by the Golf Course at the competition.

9.2 Local Rules may include slow-play penalties. No penalty may be given unless the players in the group have been warned. The penalty, after warning, will be one stroke. If the offending group continues out of pace, a two-stroke penalty may be given. If the offending group continues out of pace, disqualification and removal from the course may be imposed.